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Job Opportunities at Clifden Arts Festival

Job Description

Clifden Arts Festival – Festival Administrator (Part Time)
Job Title :
Festival Administrator (IT, financial and general administration)
Salary : €15,600 – €17,680 p.a.
Duration : Initial fixed-term contract, with review in 12 months subject to availability of funds.
Probationary Period : 6 months
Hours : 20 hours per week
Reporting to : Artistic Director of Clifden Arts Festival &the Board of Clifden Arts Festival
Location : Clifden, County Galway
Background :

Clifden Community Arts Festival is the longest-running community Arts festival in Ireland. The festival began 44 years ago as a week-long celebration of the Arts for the children of Clifden Community School – helping to
develop artistic and social skills and provide an outlet for self-expression and development. Over the years
Arts Week at the school gave such pleasure to the greater community that an encompassing and fervent
support network grew around it, allowing it to develop into the current celebration of the Arts in a variety of
forms.

The festival is committed to the delivery of a very high-quality artistic programme with superb literary,
musical and visual art content. Annual events include creative writing, exhibitions, music, theatre and film
workshops and performances. The festival supports the local economy, welcomes visitors, is socially
inclusive and is embedded in the Clifden & Connemara community.

Aim:
The purpose of this role is to support staff and the Board in achieving the highest levels of IT and financial a d
general administration and to ensure efficient and effective delivery of an annual festival and ancillary
events.


Priorities:

  • To work as part of a team to achieve the highest levels of professionalism in the delivery of the festival and ancillary events
  • To assist the Board in the maintenance of the festival website including updating, refurbishment and
    operation of the ticketing system
  • To implement IT security protocols & procedures to prevent potential threats and to back up and
    archive data
  • To maintain administrative and financial records & ledgers
  • To process payments to staff & suppliers following certification of the accounts/invoices by the
    Artistic director
  • To organise the office and the maintenance of filing systems
  • To monitor and be responsible for festival equipment including the maintenance of an asset register
  • To assist the staff and Board to complete funding applications
  • To manage visitors, phone calls, emails, and other forms of written correspondence
  • To carry out any other duties appropriate to the role, as may be assigned from time to time

This job description is not intended to be exhaustive. The post-holder will be expected to adopt a flexible
attitude to the duties which may have to be varied (after discussion with the post-holder) subject to the
needs of the festival.

Selection:
Following the advertised closing date, the selection process for the post Administrator (part-time) will consist of short-listing, structured interviews and reference checks and vetting through the National Vetting Bureau.

Person Specification
Festival Administrator (Part-Time)

  1. Experience and Qualifications
    Essential

    – Extensive experience with IT systems, networks, and related technologies particularly website maintenance
    – Experience in undertaking administrative duties
    – Relevant qualification
    Desirable
    – Knowledge of the Arts
  2. Skills
    Essential
    – Good communication and interpersonal skills in a variety of situations
    – Strong organisational skills
    – Proficiency in IT systems (Microsoft, CRM, Website, Apps, Banking)
    – Financial accounting (excel)
  3. Aptitudes
    Essential

    – Ability to work as part of a team and on own initiative
    – Value the importance of an inclusive community-based arts organisation
    – Commitment to the promotion of a professional approach in all aspects of the role
    – Willingness to engage with a wide range of stakeholders

Applicants must forward their cover letter and C.V by February 28 h 2022 at 12 noon to
karen@clifdenartsfestival.ie Late applications will not be considered.